Receptionist/ HR Administrator

Company: Argo Data
Location: Richardson
Posted on: March 16, 2023

Job Description:

ARGO is a leading provider of software and analytics solutions for both the financial services and healthcare industries. ARGO transforms business processes for financial service providers and healthcare organizations using proven business models and software innovation informed by real customer challenges, breakthrough technology, and rich analytics. ARGO is searching for a Receptionist to join our team in Richardson, TX. The Receptionist will serve ARGO visitors and staff by greeting, welcoming, assisting and directing them appropriately. Under general supervision, will provide administrative/project support to executive assistant and senior leaders. They will have interactions with customers and will need to ensure superior customer services skills are provided. KEY JOB DUTIES: Reception Desk * Operate main company switchboard, answering/routing calls and operating paging system * Demonstrate guest relations best practices when answering telephone and in-person inquiries or providing information to visitors and staff * Lock/Unlock main entry doors * Sign for and keep safe incoming and outgoing delivery and mail items * Receive and deliver messages to appropriate parties to include mail, phone calls, emails, faxes, deliveries, etc. * Order catering for internal meetings, coordinate drop-off and pick-up of catered items * Will be accountable for representing Argo with a professional corporate image Administrative/HR Assistance Support * Assists senior management in various project and administrative duties * Takes notes and minutes in meetings and aide in document updates * Provide relief, assistance, and support to Argo staff * Serve as point of contact for corporate travel agency, coordinating travel plans, including changes and cancellations * Member of the corporate Emergency Response Team to include responding to 911 calls and other related activities and training * Using Microsoft Excel, manage/update reports, create formulas, pivot tables and reporting, etc. * Assist in employee recognition programs including ordering gifts, helping prepare gifts/awards, maintaining inventory, and delivering gifts Facility Support * Maintain safe and clean reception and work areas by complying with procedures, rules, and regulations * Maintain presentation and conference room cleanliness, providing beverages for customer and internal meetings as needed * Provide support to Facilities with daily, general cleanings of common areas QUALIFICATIONS * A High School Diploma is required for the position, Bachelor's Degree preferred * 3+ years relevant experience in a receptionist, executive assistant, or similar position * 2+ years of experience or proficiency in Microsoft products (Word, Excel, PowerPoint, Outlook), required * 3+ years of experience handling information as appropriate including knowing and responding appropriately to confidential information * Previous experience using a switchboard/company phone system * Proven experience with effective and efficient use of: * Intermediate-level computer skills * Ability to schedule appointments * Executing accurate ordering of needed items (food, supplies, etc.) * Maintaining professional corporate image and maintenance in assigned areas (i.e., customer/presentation rooms; catering kitchen, etc.) SKILLS * Ability to work in a team environment and effectively communicate at all levels within the organization. * Excellent written and verbal communication skills: * Written Communication - ability to communicate with employees at all levels in a concise, clear manner with the right perspective (knowing how, what and when to communicate) * Verbal Communication * Ability to communicate with employees at all levels and external customers/vendors in a concise, clear manner with the right perspective (knowing how, what and when to communicate) * Ability to communicate articulately both in person and on the phone * Ability to respond and process accordingly requests via phone and face to face from external parties (customers, vendors and other parties) who call/come into ARGO * Ability to work in a team environment and effectively communicate at all levels within the organization * Demonstrates solid analysis and reporting capabilities * Strong attention to detail and problem-solving skills * Strong organizational skills with the ability to manage multiple priorities and respond with professionalism in all situations * Must be able to work well under pressure while meeting deadlines ADDITIONAL REQUIREMENTS: Applicants for U.S. or Canadian based positions with ARGO must be legally authorized to work in the United States or Canada. Verification of employment eligibility will be required at the time of hire. Visa sponsorship is not available at this time for ARGO positions. Pre-employment background screening will be conducted. Department: Human Resources This is a part time position

Keywords: Argo Data, Richardson , Receptionist/ HR Administrator, Other , Richardson, Texas