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Records Officer III

Company: University of Texas at Dallas
Location: Richardson
Posted on: March 10, 2023

Job Description:

Posting Details

Posting Details

Posting Number


Position Title

Records Officer III

Functional Title


Office of the Registrar

Salary Range

Up to $41,000, commensurate with experience

Pay Basis


Position Status

Regular full-time



Position End Date (if temporary)

Posting Open Date


Posting Close Date

Open Until Filled


Desired Start Date


Job Summary

Are you looking for a rewarding opportunity in higher education that provides a hybrid remote work schedule, employee tuition assistance, and a comprehensive benefits package? Do you enjoy working in a supportive and collaborative environment?

The Office of the Registrar is looking for an experienced, detail-oriented individual to fill the Records Officer III position. Apply now to join our team!

The Records Officer III evaluates student records for State and Federal legislative requirements, providing legislative, technical and academic customer service while completing detailed data entry, validation and audit. The position also reviews, analyzes and performs calculations related to student academic records.

Minimum Education and Experience

Bachelor's degree in a related discipline and four years of experience in a higher education setting within academic support or similar experience; or an equivalent combination of education and experience.

Preferred Education and Experience

Essential Duties and Responsibilities

  • Evaluate student coursework records to ensure compliance with State and Federal legislative requirements, especially related to Tuition Rebate, Excessive Hours and Residency.

  • Calculate students' attempted hours, validate calculations, ensure accuracy in the academic record; enter and update data as needed.

  • Act as key personnel responsible for the integrity of UT Dallas' student academic record data as it relates to Federal and State legislative requirements.

  • Keep abreast of changing State and Federal regulations concerning academic credit limits.

  • Respond to student inquiries regarding legislative, technical, transcript, and academic questions related to the students' academic records via multiple forms of communication.

  • May process a high volume of a variety of forms from students, including but not limited to grade change forms, major change forms, add/drop forms, pass/fail forms, and repeat course adjustment forms; may process transcript fulfillment requests.

  • Determine students' catalog year in order to apply appropriate standards and policies.

  • Assist in back-up capacity with filing, reception, call center, and scanning as needed; may assist with residency processing and determination.

  • Participate as a member of Office of the Registrar at commencement exercises and other events such as, but not limited to, grading period, registration, orientation, and recruiting, which may require evening, weekend, and holiday overtime.

    Physical Activities

    Sitting, Repetitive Motion

    Working Conditions

    Other - Requires the ability to sit for continuous periods frequently throughout the workday. Requires the ability to perform frequent to constant repetitive keyboarding activities while utilizing dual monitors to complete work tasks.

    Additional Information

    Remote Work Notice
    A hybrid remote work schedule may be available. Employee must be located within the Dallas/Fort Worth Metroplex area and have the ability to be on campus for work activities as scheduled and/or with 24-hour notice. Completion and approval of a UT Dallas Remote Work Agreement will be required upon employment, and use of personal computer, internet, and other standard equipment may be required. Remote work arrangements are subject to regular review and re-approval and may be canceled at any time.

    Who We Are
    The University of Texas at Dallas is a top public university committed to admitting, enrolling, and graduating well-rounded members of the global community whose education has prepared them for rewarding lives and productive careers in a constantly changing world. As a charter member of SEA (STEMM Equity Achievement) Change, UT Dallas fosters an environment where members of our community are welcomed, treated fairly, and supported in the pursuit of excellence.

    What We Offer
    UT Dallas aims to attract and retain talented staff and faculty to support the University's students and mission. We offer a competitive benefits package, including medical, dental, vision, paid time off, life and disability insurance coverage, and retirement plans. We also offer tuition assistance, professional development opportunities, employee wellness programs, and much more. Visit for more information.

    About Us
    Diversity of people, ideas, and perspectives is crucial to UT Dallas' mission and vision, and we are committed to providing an educational, working, and living environment that is welcoming, respectful, and inclusive of all members of our community. Our Office of Diversity, Equity, and Inclusion promotes a variety of programs and initiatives to cultivate acceptance and belonging for all members of the campus community. We are ranked among the "Best of the Best Colleges" for LGBTQ Inclusion by Campus Pride. LilyPad lactation facilities are available across campus for private use by nursing parents. The University currently supports nine Employee Resource Groups (ERGs) composed of staff and faculty of various identities along with advocates and allies. UT Dallas prohibits unlawful discrimination against a person based on race, color, national origin, religion, sex (including pregnancy), sexual orientation, gender identity, gender expression, age, disability, genetic information, and veteran status. Visit and for more information.

    Special Instructions Summary

    Important Message

    1) All employees serve as a representative of the University and are expected to display respect, civility, professional courtesy, consideration of others and discretion in all interactions with members of the UT Dallas community and the general public.

    2) The University of Texas at Dallas is committed to providing an educational, living, and working environment that is welcoming, respectful, and inclusive of all members of the university community. UT Dallas does not discriminate on the basis of race, color, religion, sex (including pregnancy), sexual orientation, gender identity, gender expression, age, national origin, disability, genetic information, or veteran status in its services, programs, activities, employment, and education, including in admission and enrollment. EOE, including disability/veterans. The University is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities. To request reasonable accommodation in the employment application and interview process, contact the ADA Coordinator. For inquiries regarding nondiscrimination policies, contact the Title IX Coordinator.

Keywords: University of Texas at Dallas, Richardson , Records Officer III, Other , Richardson, Texas

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