Administrative Project Coordinator I

Company: University of Texas at Dallas
Location: Richardson
Posted on: January 27, 2023

Job Description:

Posting Details







Posting Details









Posting Number

S04582P









Position Title

Administrative Project Coordinator I









Functional Title

Administrative Project Coordinator I for AVP ERRC









Department

Equity Research and Resource Centers









Salary Range

$45,000 - $50,000, Depending on qualifications









Pay Basis

Monthly









Position Status

Regular full-time









Location

Richardson









Position End Date (if temporary)











Posting Open Date

01/20/2023









Posting Close Date











Open Until Filled

Yes









Desired Start Date

02/20/2023









Job Summary

Reporting to the Associate Vice President for Equity Research and Resource Centers (AVPERRC) in the Office of Diversity, Equity and Inclusion (ODEI), the Administrative Project Coordinator (APC) will be responsible for providing comprehensive administrative support to the AVPERRC including managing the AVPERRC's schedule, coordinating travel, assisting with grant-related work, and other special projects. They will work collaboratively with ERRC and other ODEI team members to support the planning, development, and implementation of initiatives toward cultivating and strengthening a culture of equity and inclusion on the campus.


We are seeking candidates who can lead and work collaboratively in teams comprised of individuals of diverse backgrounds, skills, and perspectives.









Minimum Education and Experience

Bachelor's degree in a related discipline and three years of administrative experience, experience related to the project area or any equivalent combination of education and experience.









Preferred Education and Experience

Previous experience working in large, collaborative, and complex office environments; experience working with colleagues and customers from diverse populations. Experience with research grants and/or projects. Excellent communication skills and project management experience.









Essential Duties and Responsibilities

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• Works collaboratively with the Associate Vice President and the Equity Research and Resource Centers (ERRC) team in the planning, development, and implementation of initiatives for improving and strengthening efforts toward cultivating a culture of equity and inclusion on the campus.
  
  
• Manages logistical details for multiple programs and initiatives coordinated by the Associate Vice President's office, including work orders, catering, purchasing, parking, travel, and audiovisual requests.
  
  
• Oversees hiring, onboarding, and timekeeping activities for full-time and part-time staff in the Associate Vice President's office.
  
  
• Assists the Associate Vice President with the management of the office's budget including processing budget transfers, completing account reconciliations, managing department purchasing, and ensuring budget compliance.
  
  
• Provides front desk coverage and administrative support to the Associate Vice President including calendaring, coordinating travel, assisting with grant proposal submissions, and other related duties.
  
  
• Collaborates frequently with staff and leaders from the ODEI including administrative staff in the Vice President's office.
  
  
  
  
  
  Note: This job description is not intended to be all-inclusive; the Administrative Project Coordinator may perform other related duties or the job may change over time in accordance with the ongoing needs of the division.
  
  
  
  
  
  
  
  
  
  Physical Activities
  
  
  
  
  
  
  
  
  
  
  
  Working Conditions
  
  
  
  
  
  
  
  
  
  
  
  Additional Information
  
  UT Dallas is committed to graduating well-rounded members of the global community whose education has prepared them for rewarding lives and productive careers in a constantly changing world. A diversity of people, ideas and perspectives is crucial to our vision and mission. A charter member of SEA (STEMM Equity Achievement) Change, UT Dallas is a place where members of the community from all backgrounds are welcomed, treated fairly, and encouraged in their pursuit of excellence.
  
  
  UT Dallas is consistently ranked among the "Best of the Best Colleges" for LGBTQ Inclusion by Campus Pride. The Office of Diversity, Equity and Inclusion hosts a variety of programs and initiatives to cultivate a culture of equity and belonging for all members of the campus community. "LilyPad" lactation facilities are located throughout campus. The University currently supports several Employee Resource Groups (ERGs) that are communities of faculty and staff from various identities along with advocates and allies (e.g., Black Faculty and Staff Alliance, Universal Access ERG, Military and Veteran ERG).
  
  
  Rich with visual and performing arts venues, museum districts, professional and semi-professional athletics teams, botanical gardens, accessible trails and so much more, the Dallas-Fort Worth (DFW) metroplex has something for everyone to explore. UT Dallas partners with regional higher education institutions and school districts and with the Richardson Innovation Quarter (Richardson IQ), a major hub for innovation, entrepreneurship and educational activities.
  
  
  The University of Texas at Dallas is committed to providing an educational, living and working environment that is welcoming, respectful and inclusive of all members of the university community. The University prohibits unlawful discrimination against a person because of their race, color, religion, sex (including pregnancy), sexual orientation, gender identity, gender expression national origin, age, disability, genetic information, or veteran status.
  
  
  Remote Work Availability:
  The ODEI makes remote work available as an option in situations where it supports department and business operations. Selected applicant will be required to complete a Remote Work Agreement within 14 days after the start of the employment assignment.
  
  
  
  
  
  
  
  
  
  Special Instructions Summary
  
  To be considered for this position, all applications must be submitted through the university's website.
  
  
  
  
  
  
  
  
  
  Important Message
  
  1) All employees serve as a representative of the University and are expected to display respect, civility, professional courtesy, consideration of others and discretion in all interactions with members of the UT Dallas community and the general public.
  
  2) The University of Texas at Dallas is committed to providing an educational, living, and working environment that is welcoming, respectful, and inclusive of all members of the university community. UT Dallas does not discriminate on the basis of race, color, religion, sex (including pregnancy), sexual orientation, gender identity, gender expression, age, national origin, disability, genetic information, or veteran status in its services, programs, activities, employment, and education, including in admission and enrollment. EOE, including disability/veterans. The University is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities. To request reasonable accommodation in the employment application and interview process, contact the ADA Coordinator. For inquiries regarding nondiscrimination policies, contact the Title IX Coordinator.
  
  
  
  
  
  
  
  
  
  
  
  
  
  

Keywords: University of Texas at Dallas, Richardson , Administrative Project Coordinator I, Administration, Clerical , Richardson, Texas